Move your team from Notta to Fireflies.
Each person gets a short interview, then a personalized step-by-step guide showing exactly where their saved work, prompts, and projects land in Fireflies — and the few things that need a manual step, walked through. You send one invite; nobody becomes the help desk, and nothing in Notta is changed or cancelled. Want to see where you’re paying for both first? Run the free audit.
Both tools auto-generate structured summaries after a meeting ends, covering key points and action items. To switch from Fireflies to Notta: set up Notta's bot or Chrome Extension (see meeting-bot-join pattern) so it can process calls; summaries appear automatically in the Notta dashboard after each meeting. Notta also supports custom AI templates (configurable per meeting type), analogous to Fireflies' 18+ pre-built summary templates. To preserve past Fireflies summaries: export them from the Notebook as PDF or copy action items manually before cancelling. When switching from Notta to Fireflies: Fireflies generates a summary in the Notebook and emails it to the host after each call; choose among templates such as Team Meeting, Sales Call, or Interview Summary in the meeting's Summary Settings.
- Warning: Notta's Free plan includes only 10 AI summaries/month; Pro provides 50/month (pooled). Fireflies generates summaries on all plans with no stated monthly cap, though AI credits are consumed when adding custom EXTRA sections — a different constraint model that teams must map before switching.
- Warning: Fireflies allows the meeting host to regenerate a summary after editing the transcript or speaker labels; whether Notta supports regeneration after transcript edits is not documented and should be tested before relying on it in a quality-control workflow.
- Warning: Notta's summaries can be exported as infographic visuals for Slack or email sharing; Fireflies does not offer a visual/infographic export — teams relying on Notta's visual format will lose that when switching to Fireflies.
Both tools integrate with CRM and collaboration platforms to route meeting summaries and transcripts into existing workflows. To migrate from Fireflies to Notta: (1) In Notta, reconnect CRM integrations under Settings > Integrations — Notta natively supports Salesforce, HubSpot, Pipedrive, Zoho CRM, Zendesk Sell, Salesflare, and Freshsales; (2) Set up Slack and Google Drive routing in Notta if you used those channels in Fireflies; (3) For tools Notta doesn't support natively (e.g. Asana, ClickUp, Trello, Copper), configure Zapier in Notta the same way you did in Fireflies — both platforms support Zapier; (4) Reconnect Google Calendar or Outlook so Notta auto-joins meetings. To migrate from Notta to Fireflies: Fireflies offers 50+ native integrations; add CRM connections via Fireflies Settings > Integrations and enable CRM sync (requires Business plan).
- Warning: Fireflies' CRM sync and video recording require the Business plan; Notta's CRM integrations are available on lower paid tiers — teams on a Fireflies Pro plan expecting to keep CRM push will need to upgrade before the integration works.
- Warning: Fireflies supports ATS systems (Greenhouse, Lever) and dialers (Aircall, RingCentral) as native integrations not present in Notta's documented integration list — recruiting teams or call-center users who rely on those connections have no direct equivalent in Notta.
- Warning: Notta Business/Enterprise admins can disable all third-party integrations from the admin panel, which could silently break automated workflows; confirm admin policy before migrating a team-wide workflow.
Both Fireflies and Notta accept uploaded audio/video files and return speaker-labeled, timestamped transcripts. To migrate file transcription from Fireflies to Notta: upload files via the Notta web dashboard or mobile app (files up to 1 GB); paste YouTube or other online video URLs directly into Notta as an alternative to file upload. Notta supports 104 transcription languages with auto-detection, comparable to Fireflies' 100+ language support. Both tools assign speaker labels, though Notta uses numerical speaker labels for uploaded files whereas Fireflies attempts speaker diarization tied to participant names. Export transcripts from Fireflies (TXT or PDF from the Notebook) to retain historical records before switching. In Notta, exported formats are TXT, DOCX, PDF, SRT, and XLSX.
- Warning: Notta's Free plan restricts each uploaded file to 3 minutes of transcription; Pro extends this to 5 minutes per recording, still far below Fireflies' Free plan which has no stated per-file time cap — teams transcribing longer recordings will need Notta Pro or Business.
- Warning: Notta uses numbered speaker labels (Speaker 1, Speaker 2) for uploaded files rather than participant names, making it harder to attribute quotes without manually editing labels after transcription.
- Warning: Fireflies stores transcripts indefinitely on paid plans (unlimited storage on Business/Enterprise); Notta's storage limits are not explicitly documented per plan and should be confirmed before migrating a large archive of recordings.
Both tools use a calendar-connected bot to auto-join and record scheduled meetings on Zoom, Google Meet, and Microsoft Teams. To switch from Fireflies to Notta: (1) In Notta, connect your Google Calendar or Outlook Calendar under Settings > Integrations so the Notta bot auto-joins in place of the Fireflies Notetaker; (2) Export any meeting history you need from Fireflies (transcripts are accessible in the Fireflies Notebook; download as TXT or PDF before cancelling); (3) For Google Meet specifically, Notta also supports a Chrome Extension as an alternative to the bot; (4) If your meetings use a lobby/waiting room, admit the Notta bot just as you did the Fireflies Notetaker. To switch from Notta to Fireflies: connect calendar in Fireflies Settings > Integrations > Calendar, then disable Notta's calendar connection to avoid duplicate bots joining the same call.
- Warning: Notta's Free plan caps transcription at 120 minutes/month with a 3-minute per-recording limit, versus Fireflies Free which allows up to 800 minutes of storage per seat with no per-meeting time cap; teams recording longer meetings must upgrade Notta to Pro or above.
- Warning: Fireflies names its bot 'Fireflies.ai Notetaker {inviter name}' in the participant list; switching to Notta changes the bot identity visible to external meeting participants, which may require communicating the change to clients or recurring meeting attendees.
- Warning: Fireflies supports Webex, Dialpad, GoToMeeting, Lifesize, and Jitsi in addition to the big three; Notta's documented bot support focuses on Zoom, Google Meet, and Teams — verify compatibility before switching if your team uses other platforms.
Both tools make recorded meeting content accessible after the call — Fireflies through in-transcript search and filtering, Notta through export and public sharing. To move a post-meeting access workflow from Fireflies to Notta: export transcripts from Notta as TXT, DOCX, PDF, SRT, or XLSX (Pro plan required); share meetings externally via a public link that recipients can view without a Notta account, analogous to Fireflies' shareable Notebook links. For keyword-based retrieval you relied on in Fireflies Smart Search (action items, sentiment, Topic Trackers), recreate those workflows in your export targets (Notion, Slack, or your CRM) using Notta's push integrations. To move from Notta to Fireflies: use Smart Search filters in the Fireflies Notebook to find action items, dates, questions, and metrics across any transcript without exporting; Topic Trackers let you monitor recurring keyword themes across all meetings.
- Warning: Fireflies Smart Search filters (action items, sentiment, questions, metrics) are AI-detected inside the transcript viewer on all plans; Notta has no equivalent in-app semantic search across meetings — teams that rely on searching by topic or sentiment will lose that capability when moving to Notta.
- Warning: Notta Free plan users cannot export transcripts and can only view the first 3 minutes of any transcript, making it unsuitable for archival or audit workflows without upgrading.
- Warning: Fireflies' soundbites feature allows clipping and sharing specific moments as MP3/MP4; Notta's sharing is transcript/recording-level with no clip extraction documented — teams that distribute meeting highlights as short clips have no direct replacement in Notta.