Move your team from Epic to Weave.
Each person gets a short interview, then a personalized step-by-step guide showing exactly where their saved work, prompts, and projects land in Weave — and the few things that need a manual step, walked through. You send one invite; nobody becomes the help desk, and nothing in Epic is changed or cancelled. Want to see where you’re paying for both first? Run the free audit.
Weave and Epic both let patients book appointments online, so a practice on Epic can retire Weave Scheduling and move booking onto Cadence via MyChart: enable Open Scheduling and Direct Scheduling so patients self-schedule, reschedule, or cancel against real-time, template-based provider availability, with Fast Pass offering earlier-slot waitlisting via automated SMS/email (the cancellation-fill job Weave's waitlist did). Keep Epic/Cadence (the system of record where the booked slot already becomes a real encounter feeding registration, intake, and billing); cut Weave. Because Open Scheduling can be offered to patients without an existing MyChart account, you do not strictly need full portal activation to replace Weave's website 'request appointment' widget.
- Warning: Weave can run 'with or without an integrated PMS' and posts an appointment request for staff to approve; Cadence writes the booking straight to the provider calendar, so rebuild the decision-tree routing (specialty, visit type, history) in Cadence before cutting Weave or self-booked visits land on the wrong template.
- Warning: Weave bundles scheduling with reminders/confirmations and its VoIP phone line — confirm Epic-native MyChart reminders cover the confirmation/reminder cadence Weave sent before turning Weave off.
- Warning: Epic Open/Direct Scheduling and Fast Pass are configured (and sometimes licensed) capabilities — confirm they are enabled and templated for the org before cancelling Weave.
- Warning: If the practice runs Weave specifically because its PMS/EHR was not Epic-integrated, verify Cadence templates and provider availability are fully built out so online self-scheduling actually has bookable slots on day one.
Weave and Epic both run two-way patient messaging, so a practice on Epic can retire the standalone Weave contract and move the conversation into MyChart: patients message the care team from the MyChart web/mobile app and replies land in the clinician's Epic In Basket on the same chart, while conversational/automated MyChart messaging covers the routine confirmations, intake nudges, and billing notices Weave previously texted. Keep Epic/MyChart (the system of record where the thread, any resulting order, and documentation already live); cut Weave. To replace the staff time Weave's shared inbox saved, lean on MyChart In Basket pools and turn on Augmented Response Technology (ART) so clinicians get an AI-drafted, reviewable reply in-workflow.
- Warning: Weave texts from the practice's own phone/VoIP line over SMS and reaches patients who never log in; MyChart messaging is portal-first, so confirm MyChart activation/adoption and keep an SMS reminder/notification fallback before cutting Weave or unportaled patients lose the channel.
- Warning: Weave bundles texting with its VoIP phone system, two-way texting, reminders, reviews, and payments under one login — cutting Weave for messaging alone can strand those adjacent workflows, so scope what else the practice runs on Weave first.
- Warning: Epic Open/Direct Scheduling, conversational MyChart messaging, and In Basket ART AI drafting may be licensed/configured add-ons — confirm they are enabled for the org before cancelling Weave.
- Warning: Re-point any reminder/confirmation/recall texts Weave automated onto Epic-native MyChart outreach so nothing silently stops sending the day Weave is turned off.